How did you set your hourly rate

Set hourly rates

In order to calculate the costs that you will invoice your customer, you can flexibly choose between different billing models in the Costs tab.

Type of cost calculation

With the selection field Type of billing determine how expenses in this project are to be billed to your customer. You have four options to choose from:

bill according to activities
With this setting, all expenses are billed according to the hourly rates defined for the activities.
bill according to employees and groups
With this setting, all expenses are billed according to the hourly rates defined for employees and groups.
set an individual project hourly rate
With this setting you can set a flat project hourly rate. The hourly project rate applies to all expenses for this project, regardless of employee or activity.
Adopt billing type from the higher-level project (default setting)
With this setting, all accounting settings are adopted from the higher-level project. Usually you will only want to redefine your accounting settings in one project and not in every sub-project.

Standard hourly rates

Instead of setting a separate hourly rate for each employee or activity, you can set a standard hourly rate for all billing types.

This standard hourly rate is always used if no different hourly rate has been specified for a specific employee or a specific activity. In general, Timicx differentiates between the following standard hourly rates:

  • Standard hourly rate for all projects (see section cost settings)

    This hourly rate is used if you have not specified separate standard hourly rates for employees, activities or projects.

    You can use this setting to define a global hourly rate for all expenses.

  • Standard hourly rates for activities, employees and groups (see sections Employees, Groups and Activities)

    These hourly rates are used if no deviating regulations have been specified for the corresponding activities, employees or groups in a project.

    You can use this setting if you use different hourly rates for activities, employees or groups, but these are the same for every project.

  • Standard hourly rates for individual projects

    Depending on the billing type selected, you can also set a standard hourly rate for each project.

    You can thus set a flat hourly rate for activities, employees or groups that differs from project to project, but is the same for all activities, employees or groups.

    However, you can also simply adopt standard hourly rates from the higher-level project. This is the default. To set a different standard hourly rate, uncheck Take over from a higher-level project and enter an hourly rate in the field Standard hourly rate a.

Different hourly rates

You can also define different hourly rates for activities, employees and groups within a project.

To set a different hourly rate for an employee or an activity, click the button Add employees (or. Add activity). A list of employees (or activities) is displayed. Select one or more employees (or activities) and confirm with the button OK.

An entry for this employee has now been created in the table on the left. You can specify a different hourly rate in the Hourly rate column.

If deviating hourly rates have already been set in a higher-level project, these are inherited.

Please note that the hourly rate for an employee always takes precedence over an hourly rate for a group, even if this employee is a member of this group.

Calculation rules for several applicable hourly rates

It can easily happen that several hourly rates can apply to an employee for a recorded time booking. This is the case, for example, if the employee is in two groups with different hourly rates.

The following list gives an overview of cases in which several hourly rates would be applicable and how Timicx determines the correct hourly rate in these situations:

Employee hourly rates always take precedence over group hourly rates.
Employee Anke Müller is assigned to the "Students" group. In the "Official Gazette of Carsdorf Community" project it is specified that an hourly rate of € 30 should be charged for the "Students" group. In addition, an hourly rate of € 35 is given for Anke Müller.

If Ms. Müller records a time booking, this is billed at an hourly rate of € 35 according to the individual rule, even though she is in the "Students" group.

The inheritance of hourly rates to sub-projects only takes place under the same billing types.
For example, if you bill a project by employee, only hourly rates from projects with the same billing type ("by employee") are adopted. If you have defined hourly rates for activities in a higher-level project, these will not be used to calculate the project.
The same applies, of course, if you bill according to activities and have set employee hourly rates as the standard higher up in your hierarchy.
The flat-rate project hourly rate does not inherit any properties from higher-level projects.
If a general hourly project rate is defined for a project, this is preferred to all regulations for employees, groups or activities from higher-level projects.
In the case of multiple assignments, the highest hourly rate is always booked.
The employee Anke Müller belongs to the two employee groups "Technology" and "Students". In a project that is billed according to employees and groups, an hourly rate of € 50 is stored for the "Technology" group and an hourly rate of € 35 for the student group.
When booking by Anke Müller, the higher hourly rate of € 50 is used.