Do you like to travel on business?

What you have to pay attention to when traveling abroad and the entry regulations

Even if you enjoy traveling and represent your business interests abroad, a business trip abroad can present you with unexpected challenges. Traveling within Europe is more comfortable than ever. At the airport, your identity card is sufficient and in the event that your flight is delayed, the EU Air Passenger Rights Regulation regulates the amount of your compensation.
A business trip abroad, outside the EU, is more complicated. The passport is essential and a visa only gives limited access to different regions of the world. A good organization prepares you in the best possible way for a business trip abroad.

With our tips you are on the safe side.

Business trip to other EU countries - the A1 certificate always travels with you

Anyone who works in the service of the employer in other EU / EEA countries or in Switzerland should always have an A1 certificate with them. It ensures that the business traveler is subject to German social security law during his business trip abroad. A posting certificate must be requested electronically by the company as early as possible before the start of the international business trip. The duration of a business trip abroad does not play a major role. A1 certificates are urgently required, even if the business traveler is only attending a training course or traveling abroad for a short meeting.

Business trips abroad - country-specific entry regulations

In contrast to the guidelines within the EU, the entry requirements in non-EU countries can vary greatly. You should definitely clarify what the entry requirements of your destination country look like before your business trip abroad.
You should pay attention to the following points:
  • Your Visa: You must apply for the visa at the responsible diplomatic mission abroad before you start your business trip abroad, d. H. at the respective embassy or consulate general. Allow enough time for this, as applying for the visa can take some time. Some countries simplify the process through online measures or electronic authorization, such as ESTA for entry into the USA, eVisitor for Australia or eTA for Canada. It is best to inquire at the Federal Foreign Office whether you need a visa for your business trip abroad.
  • Your passport: A valid passport is necessary for a non-European business trip abroad - but in many cases it is by no means sufficient. Often there is a minimum duration that the passport has to be valid, for example six months.
  • Your driving license: If you want to drive a car abroad during your business trip, you should apply for an international driver's license. Normally, submitting a biometric picture to the responsible driver's license office is sufficient for the application. You can usually find information about this on your city's Citizens Service website. Further information can be found on the website of the Federal Foreign Office.
If you are going on a business trip abroad for the first time, the Federal Travel Management will have useful information ready.

Business trips abroad - how to stay calm even in emergencies

Employers have a duty of care: Even when business travelers are posted abroad. During the business trip abroad, employees have health insurance through their employer. But what if they fall on the way to the restaurant in the evening and break a leg? Insufficient or insufficient insurance cover can be expensive. And if the accident is not directly related to activity abroad, the costs are usually to be borne by yourself.
Before you start your business trip abroad, please clarify whether your protection is sufficient in the event of illness as well as in the event of an accident. Care in the event of illness and transport back to your home country should be guaranteed in any case. Some providers recommend an emergency hotline so that you can receive telephone support in the event of illness.

Business trip abroad - everything at a glance thanks to the checklist

Clarify representations during your absence, work out the business meeting and prepare the business trip abroad. Anyone who is so busy can quickly forget something. We recommend a checklist so that you are optimally prepared for your business trip.

  • Check that all the travel documents and tickets you need for your business trip abroad are at hand.

  • Have you never been to the destination country? Information about cultural customs will help you in dialogue with your business partners abroad. Please also note entry and customs regulations on site.

  • Before every business trip abroad, travel warnings from the destination country should be found out and heeded. The Federal Foreign Office can provide information on travel warnings and risk areas.

  • City maps help with orientation. A dictionary makes it easier for you to understand the language. Travel apps make business trips abroad easier for you.

  • Make a note of important emergency numbers (credit card blocking, German embassy, ‚Äč‚Äčinternational travel health insurance, etc.) and contact details (hotel, business partner, etc.)

  • Do you have all the documents for your business trip in your luggage or have you already digitized them?

  • Pack a small travel pharmacy for essential emergency medicine.

  • Don't forget essential accessories. Laptops and smartphones are part of the most important equipment on your business trip, but also charging cables and adapters for abroad.

Business trip abroad - current visa news

Many business travelers need long lead times to apply for a visa when planning a business trip abroad. There is news from the USA and Russia.

Since autumn 2019, the Russian city of St. Petersburg has also made it possible for you to take spontaneous business trips with a lightning-fast visa. You can apply for the electronic visa (e-visa) up to 4 days before departure and it allows you to stay for a maximum of 8 days. The special thing about it: The lightning visa is free of charge for you.

If you apply for a visa for the USA, you have to reveal your social media identification, i.e. phone numbers, email addresses and even social media contacts. Around 15 million people are likely to be affected.

Business trips abroad - Brexit

As of February 1, 2020, Great Britain is no longer a member of the European Union. However, next to nothing will change for travelers by the end of 2020. Previous entry requirements remain in place. German business travelers can enter the UK with a valid identity card or passport without restrictions.
Before going on business abroad, please find out whether your health insurance still offers coverage in the UK and find out whether you will be waived expensive roaming fees.
Published by Megali on 21 / pr / Tue Copyright: © cameris

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