What is the Daily Construction Progress Report

Construction documentation 2.0 - These are the advantages for companies in the construction industry

Building a network with the construction team, identifying important issues immediately, and tracking the process are among the most important components of a construction project's success. In the day-to-day work on a time-sensitive construction site, the obligation to record what is happening and the progress in project management seems like an annoying additional task. However, this advantage becomes clear when it comes to legal questions and cost reviews. Anyone who cannot submit complete and conclusive construction documents will be disadvantaged in legal disputes, for example.

What is a construction progress report?

All those involved must be kept up to date on the construction site. The easiest way to do this is to run progress reports on a daily basis. The report contains basic information about the work carried out on the construction site that day and the problems or accidents that occurred.

In order to ensure smooth communication, the daily progress reports must be completed correctly as they serve as evidence in the event of liability issues and legal disputes. Depending on the tools used in the project, the project manager's progress report also includes management work. Project managers spend a lot of time writing reports, attending meetings, and checking for updates. This work done can negatively impact the progress reporting process and put pressure on the project manager and their team.

For this reason, there has been a paradigm shift in the type of communication and networking in construction. The digitization and standardization of processes should now have priority.

Digital construction documentation on the construction site

Digital construction documentation has become an important alternative in recent years. The application simplifies daily construction documents and saves users dozens of hours and high costs every month. However, digitization has not yet arrived in the construction industry - even hunting and fishing are more digitized. Since the introduction of digital solutions can significantly increase productivity, they are particularly interesting for small and medium-sized companies.

Digitization can save time and money, especially in labor-intensive areas such as construction documentation and error tracking. Regardless of whether the plan is in different versions, handwritten notes will be lost and photos will have to be carefully transferred from the phone to the computer. The analog recording, processing and forwarding are error-prone and time-consuming.

Although other industries can significantly increase productivity through the use of digital devices and software, the construction and real estate industries have long fallen behind. The situation has changed with the proliferation of tablets and smartphones. At the same time, there is an application specially designed for the requirements of construction sites, with which construction documents can be filled out quickly and easily.

How does digital reporting work in practice?

Most digital documentation processes start with uploading the blueprint to the software. After this has been done on the computer, all plans can also be displayed digitally in the associated smartphone app. The fact that they all have plans anytime, anywhere is a huge benefit for many users. Gone are the days when a series of files with plans had to be carried from one place to another. As soon as the plan enters the system, the digital construction documentation can be activated. Instead of speaking on the recorder or turning on the digital camera, users simply open the application and select the appropriate plan.

In the digital application, users can add a photo (or select an image from the gallery) using their smartphone, enter a description that is displayed directly in plain text, add a due date and enter the person responsible. Users can complete processes in a few seconds and, for example, clearly record errors. Once recorded with the app, users can get a full daily construction report and an error log of all selected markings with just one click. Since all points are automatically transferred to the computer, the document can also be touched up on the PC.

Thanks to the digital tools for construction documentation, users not only save time, but can also follow all open points at a glance. Users can also assign free access so that all partners can view all tags assigned to them directly via the app and react quickly.

What should be included in the daily progress report?

While opinions vary widely about what should and shouldn't be included in the Daily Progress Report, there are a few key points. In this way, the connection between construction site and office can be strengthened and every participant can be kept up to date. These 10 points make up the daily progress report:

  1. date
  2. Weather conditions
  3. Site conditions
  4. Resource availability
  5. Status of the completed work
  6. Interruptions and delays
  7. Inventory list
  8. Risk overview
  9. Accident report
  10. additional notes

How to create a progress report with minimal administration

Reporting on construction progress requires a lot of time and attention to detail. Everyone should know that using the right tools and strategies can get the job done faster and more efficiently.

1. Automated report execution

Many project managers still rely on manual reports for predictive planning, recent inspections, and all site activity. However, this method is extremely error-prone and can lead to interruptions, delays, and even disputes. For this reason, the construction industry needs a new normal and thus the digitization of progress reports. With the right tools and processes, it takes a few minutes to report the latest updates on the job site. All project teams always have precise access to the information they need, so they can make the right decisions quickly and avoid delays.

2. Use digital and industry-specific tools

The automated progress report is an important first step. However, this alone is not enough. The next important step is to use the right digital solutions for real-time reporting and to link master planning with forward planning. Many project managers rely on tools like WhatsApp and Excel for daily progress reports and think they are well suited for this type of work. Although these tools are very useful in daily life, they are not suitable for managing complex construction projects. On the contrary, these tools encourage isolated communication as the data is not linked to the master plan or short-term plan, which can lead to misunderstandings and delays.

3. Standardize your systems and processes

Many people still believe that every construction project is unique with different goals and strategies. However, this is a misunderstanding. Regardless of the type of project, much of the building process is always the same. Every project manager should consider standardizing their systems and processes to avoid costly mistakes. This way, all project teams always know what to do. Standardization can facilitate communication between construction sites and offices and provide you with secure project manager services. Accountability has also been improved as standardized processes make it easier to identify the source of the error and take corrective action.

This is what digital tools in construction management offer

Using the right tools is essential in project management. In the long term, only digital solutions specially developed for the construction industry can support reporting. Every project is made up of a number of tasks, responsibilities, and stakeholders. The slightest delay in a single task can lead to catastrophic problems throughout the project.

Collaboration, communication and transparent working methods are essential to the industry. Hence, daily progress reports should be data driven and you should rely on the right digital technology. In this way, the industry can transform the digital divide into functional requirements and usher in a new era. Ensure the success of the project through the networking team so they can quickly find critical issues and keep track of your process. It's the most important part of a construction project's success.

With that in mind, you need to choose an industry-specific digital tool that supports your habit of reducing delays, improving project communication, and getting the job done on time. To help get you closer to your goals, here are detailed guidelines to help you complete complex construction projects successfully and reduce delays without compromising quality.