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The 7 most used project management methods in comparison

Choosing the right project management method is the foundation of every successful project. Project managers have a broad portfolio of tried and tested and modern project management methods to choose from. In particular, agile project management methods such as Scrum and Kanban have now become absolute trend strategies.

But be careful:One-for-all does not apply in project management!Every project has individual characteristics, requirements and risks that you should definitely consider when choosing the right project management methods. To make this possible, we have put together an overview of 7 popular project management methods for you.

Project management methods: more structure and less risk

Projects aim to achieve a specific, unique goal, such as developing new software. This must be achieved within a certain period of time without breaking the prescribed framework of human, monetary and time resources. If project managers approach this undertaking unprepared and unorganized, it is very likely that the project will fail.

The more complex the project, the higher the external risk factors and the more employees are involved in the project, the more important it is to approach the project in a structured and systematic manner.

Find the "right one"

Sure, a project management method that is a one-size-fits-all solution for all project types is desirable. Unfortunately, we have to say goodbye to this thought quickly. When carrying out different projects for the first time, you should always weigh up which project management method is appropriate. You should consider the following factors in your decision:

  • Strategic goal orientation and corporate values
  • Key business factors (e.g. pricing strategies)
  • Stakeholders
  • Project risks
  • Project size
  • Resources (availability)
  • Project complexity

Would you like to optimize your project management? Then take a look at the maturity model OPM3. This internationally recognized standard was developed by the non-profit organization Project Management Institute and offers companies the opportunity to evaluate the quality of their project work and to set up improvement measures.

Project management methods in comparison

Agile? Lean? Waterfall? Project managers are spoiled for choice. The following project management methods have already been established in practice. Now decide which method suits your principles and processes.

1. Waterfall method

The waterfall method is a classic project management method. It runs gradually - like a waterfall - in these phases:

  • initiation
  • Planning and analysis, drawing up the resource plan
  • Implementation, monitoring and control
  • Completion of the project

All tasks of the project are processed according to the fixed order of the waterfall project management method. New tasks will not begin until the previous ones have been completed.

As part of the waterfall project management method, the project manager plans precisely the required use of resources in advance and aligns the entire planning of the project management process accordingly. In contrast to agile project management methods, there are no feedback processes within the individual project steps. The waterfall project management method tolerates only a minimal deviation from the resource planning drawn up in advance.

What is this project management method suitable for?

The waterfall project management method is particularly suitable for projects whose tasks are interdependent. Projects that run according to this method should not be extensive and of short duration or contain repetitive tasks that are already known to those involved. The waterfall project management method is well suited, for example, for projects in production that primarily involve sequential processes.

When implementing step-by-step project management methods, errors often only show up at the end of a project. Therefore, the waterfall project management method is not very suitable for projects with many unpredictable factors.

2. Milestone trend analysis

Milestone trend analysis is an easy-to-use project management method that monitors the progress of a project over time. In this way, delays in appointments are recognized early. As the name of this project management method already suggests, it is important to regularly set fixed dates by which certain milestones of the project must be completed.

Before starting the project, you should also determine the time periods in which the current status should be checked. To do this, hold regular stand-up meetings in which you and your team discuss the following factors:

  • Tasks that have already been completed
  • Problems
  • Obstacles that have been overcome
  • Tasks to be done by the next appointment

Also check whether the end date of a milestone can be met. You can record your forecasts graphically in the form of a diagram. In this way, trends can be identified during the implementation of the project and process delays can be counteracted.

What is this project management method suitable for?

The milestone trend analysis is suitable for projects of low complexity and with plannable processes whose tasks are to be processed sequentially.

3. Agile project management

This methodology was originally designed in 2001 by 13 industry giants as part of the agile manifesto for software development. In the meantime, the agile method has also proven itself as a project management method. Agile project management questions the processes, tasks and role allocation of classic approaches and replaces them with a more flexible, future-oriented principle. The focus is on optimizing customer benefit.

The core principle of agile methods is based on 12 guidelines and includes the following pillars:

  • Direct and open communication

Agile project management methods are based on short, direct communication channels. If all team members are up to date, change requests can be responded to immediately and comprehensively.

  • Implementation cycles that enable short-term changes:

In order to optimize customer benefits, it must be possible to respond to requests for changes at short notice. Instead of providing the customer with a complete package that they may not be satisfied with, agile project management enables regular feedback processes and constant improvement of the product - even during the project process!

  • Implementation of flat hierarchies

Agile work can only be done in a familiar team atmosphere. Strict hierarchy prevents quick and flexible reactions to change requests. In agile teams, each member acts on their own responsibility. Agile managers must therefore be able to delegate tasks and responsibilities and have confidence in their employees.

What is this project management method suitable for?

Agile project management methods can be used flexibly. They are therefore ideally suited for large, complex projects whose requirements are unpredictable and which can involve high risks. Aligned with the principles of the agile manifesto, various agile implementation methods, such as Scrum and Kanban, were developed. However, since they have also developed their own structures, roles and terminology, they are treated as independent project management methods in the following.

4. Kanban

Kanban is based on regular feedback loops and teams that work independently. This project management method was originally developed by Toyota in Japan in the 1950s. The Kanban project management method aims to optimally control each stage of a project in order to achieve faster throughput times.

The core principle of Kanban is functioning teamwork. Short but daily stand-up meetings are useful, in which all team members can exchange ideas about progress, successes, problems and the next steps in the project.

The Kanban method visualizes project processes with the help of Kanban boards. You can create Kanban boards both physically and digitally. Zenkit also allows you to view your projects and tasks in a Kanban view.

In the classic model, tasks that are not yet being processed are saved as To-dosarranged in the left column of the board.

When you start working on a task, move it to the middle column of the board and mark it asDoing. The Kanban method allows all team members to decide in which order the tasks are to be processed.

If a task can be considered completed, it is moved to the right column of the Kanban board and listed as a Done marked.

Make sure you only work on a limited number of tasks at the same time. When implementing Kanban in project management, it is important that tasks are consistently prioritized. This keeps your processes clear.

A so-called Bottleneck, so a task backlog, your Kanban board in the To do or Doing Split up a large number of Kanban cards. This is where you have to intervene and analyze the problem.

What is this project management method suitable for?

Originally developed by Toyota in production and transferred to software development by David Anderson in 2007, thanks to its transparent structures and high flexibility, Kanban can be used to carry out any project that benefits from continuous improvements and feedback processes already during project implementation. By the way: You can also use the Kanban project management method for private purposes.

5. Scrum

Scrum is also assigned to the agile methods, but stands out due to its own fixed rules, roles and processes. This project management method is based on the belief that large projects are too complex for you to plan precisely in advance. Most of the possible risks and requirements are therefore still unclear at the beginning of the project. The preparation and discussion of interim results is intended to counteract this fact.

At the beginning of the project, Scrum lays down a long-term plan (Product Backlog) firmly. Unlike classic waterfall methods, this plan is regularly adapted and optimized during the implementation of the project. Tasks and actions belonging to the project are carried out in repetitive processes (Sprints) implemented. Everyone sprint has the goal of being able to present a functioning intermediate product.

So that Scrum teams can implement this, all project participants can be found at the beginning of the day in Daily scrums together to discuss tasks, problems, and progress. The Scrum project management method defines the following roles within a team:

  • Product Owner: Product expert who represents the stakeholders of the project and represents the opinion and wishes of the customer
  • Development team: Project team (e.g. developer and designer) that is involved in the implementation of the project and takes on tasks
  • Scrum Master: Mediates and supports the development team and is responsible for ensuring that the Scrum method is implemented correctly. He also mediates between the development team and the product owner. But be careful: The scrum master does not take on a classic boss role. So it does not determine who has to do which task.

What is this project management method suitable for?

The Scrum project management method supports large, complex projects whose character is difficult to define in advance and which therefore require a flexible project management method. Teams that consist of fewer than seven people in particular benefit from Scrum.

6. Lean project management

Lean, i.e. lean project management, should Value without waste create. Customer benefits and process efficiency are optimized without wasting resources. The Lean Project Management method distinguishes between three different types of waste of resources:


Muda are activities or processes that add no value. Lean identifies possible waste of resources in 7 processes:

  • transport
  • Stocks
  • Movement (of the employee)
  • Waiting times
  • Overproduction
  • Incorrect use of technology or poor manufacturing process
  • Scrap and, if necessary, rework

Mura refers to losses caused by unbalanced processes. If the individual process steps are not coordinated with one another, deviations, irregularities and malfunctions arise.


Muri means an unbalanced load on employees and machines. According to the Lean principle, processes should neither run too quickly nor too slowly. Ideally, Lean reduces monotonous activities without overburdening employees and overloading machines.

What is this project management method suitable for?

Since lean (project) management is much more of a project management philosophy than a pure tool, this project management method is suitable for any company that is interested in changing its project management values ​​in order to save costs and other resources in the long term.

Important prerequisites for a comprehensive implementation of the lean project management method are:

  • Breaking up traditional thought structures and work processes
  • Possibility to design projects and processes flexibly
  • Strong team culture
  • Support of the entire management level
  • Firm anchoring of the company value "customer proximity"


7. Six Sigma

The Six Sigma method was developed by Motorola in the USA in 1987. Six Sigma is based on the assumption that it is possible to represent every business process as a mathematical function. The description, measurement, analysis, control and optimization of these processes is carried out with statistical means.

The main tool of this project management method is the DMAIC cycle. DMAIC aims to make business processes measurable and to optimize them. The following actions determine the DMAIC cycle:

  1. D.efine: Identification and documentation of the problem in the process to be improved. What is the target state like?
  2. M.easure: To what extent does the process meet the requirements?
  3. A.nalyze: identification of the causes of the problem
  4. I.mprove: Fixed the problem
  5. C.ontrol: Ensuring the sustainability of the problem solving by monitoring the new process with statistical methods

The management of Six Sigma projects is subject to specially trained employees. The role designations in Six Sigma teams are based on the belt colors in Japanese martial arts, which act as rank indicators. For example, there is the Master Black Belt (Coach and trainer) or the Black Belt (Project manager). A comprehensive explanation of all team roles in this project management method can be found here.

What is this project management method suitable for?

The Six Sigma method is particularly popular in large companies. This project management method is popular in the manufacturing industry and the service sector. Variants of the Six Sigma method have also established themselves in software development and the financial industry. Six Sigma is ideal for projects with clearly measurable results and a duration between three and six months.

Did you find your favorite?

Whether start-up, corporation, family business or even for private projects - the presented selection of different project management methods includes solutions for (almost) every team size and every project character.

If you have considered one of the project management methods, you should once again familiarize yourself fully with it. Above all, complex project management methods such as Scrum or Six Sigma fill entire books and must therefore be understood down to the smallest detail.

Are you missing a certain project management method in our overview or would you like to learn more about one of the methods presented? Then leave us a comment. Have you already successfully implemented one of the methods? Tell us and other readers about your experience.

As always, we look forward to hearing from you.

See you soon!

Maja and the Zenkit team

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